Minutes of the Pembroke EMB Annual General Meeting held on Tuesday 25th January at 12.30pm
Present: Will Watts (Chair); Kay Launder; Jade Riches; Mandi Leaves; Christine Watts;
Apologies: Anne Crocker; Sally Houghton; Hayley Kemp; Rachel Melville; Councilor Bill Stevens; Ginette White; Karen Pilkington; Sarah French; Debbie Roche
And Hayley Clevett; Mark Clevett (after experiencing problems joining the meeting. The meeting start was delayed to see if they were able to join but it wasn’t possible)
Agenda Items
- Welcome and Apologies:
Will thanked everyone for coming along to the annual general meeting. He confirmed that the meeting was due to be held in December but because of the rapid rise in COVID cases, it was postponed and was being held online instead. He asked everyone if they were happy with the meeting being recorded so that the minutes could be written up afterwards. And h confirmed the recording would then be deleted.
As company secretary Will had been asked to step in and chair the meeting in place of Debbie Roche as she wasn’t feeling too well and we hope she is feeling better soon.
We’ve received 64 votes in advance from residents and these votes will be added to those received today.
Apologies were read out and recorded as above.
- Annual Report and Accounts Will showed a short video presentation which contained an overview of the year’s activities including the annual accounts. Those present approved the report and the accounts. And a further 60 votes were recorded in favour from residents who voted ahead of the meeting. 1 person appointed the chair to vote on his behalf. 2 members abstained by not ticking the box on the voting form.
- Appointment of Accountants The EMB Board proposes to reappoint Fresh Accountancy as the Companies Accountants for the accounting period ending 05 April 2022. Those present voted unanimously to reappoint Fresh Accountancy. And a further 60 votes were recorded in favour from residents who voted ahead of the meeting. 2 members appointed the chair to vote on his behalf. 2 people abstained by not ticking the box on the voting form.
- Appointment of new Board Members 5 residents have put themselves forward to sit on the EMB Board of Directors. Each nominee was read out as follows and the votes received are shown next to each nominee:
- Sally Houghton 48
- Jade Riches 36
- Rachel Melville 46
- Anne Crocker 55
- Mandi Leaves 51
And 3 board members are standing for re-election based on their length of service as follows:
- Christine Down
- Kay Launder
- Debbie Roche
Those present voted unanimously in favour of the nominations.
- Meeting Close Will thanked everyone who attended and those who voted.